Location: Chagauanas.
Job Description
POSITION SUMMARY
The Events Administrative Assistant is responsible for providing a wide range of clerical duties, office administrative duties, project coordination, office maintenance, and accounting support to the Events Lands Office and group of companies located in Central Trinidad.
PRIMARY DUTIES & RESPONSIBILITIES
* Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
* Preparation of initial response to client enquiry and assigning to appropriate team members
* Preparation and distribution of daily, weekly and monthly reporting
* Coordinate interoffice mail distribution schedule and materials
* Maintenance and reporting of departmental expenses
* Responsible for inventory management and ordering of materials, supplies and services for the ELL Events sales team
* Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations
* Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department files.
* Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions
* Support Events team as required including other duties as assigned and/or required
Qualifications
* 1-3 years working experience in a similar administrative capacity
* Exposure to, or experience in, a sales and/or event planning environment an asset
* Experience performing basic accounting functions an asset
* Practical working knowledge of Microsoft Office applications
* Self-starter, flexible, and able to work independently
* Ability to multi-task and change priorities constantly as needed in a fast-paced environment
* Excellent verbal and written communication skills and professional telephone etiquette
* Superior customer service skills in addition to impeccable personal presentation required
* A keen eye for detail is a must!
8th of May 2022 Trinidad and Tobago Vacancy Ad Report
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